Everybody wants to protect their data. Email transactions form the bulk of daily data volume. After COVID, our dependence on mails as primary source of communication, documentation, etc, has only increased. Some problems like hardware issues, software issues, connectivity and server problems are still present which threaten permanent or temporary data loss. On the other hand, cyber threats and mode of attacks have evolved as there has been a realisation of the value of email data. This is why users cannot solely depend on keeping IMAP data on servers. This is always under threat from accidental deletion too.

How to create IMAP archives to prevent data loss?

You must first ascertain which mails and folders need to be archived. Then you must see what you want to backup and for how long you want to retain the backups. You should be clear about the frequency of backups, patterns of backups, and timing of backups. Storage sites must be identified. It is crucial to have at least two different sites with one on-site storage option and one off-site storage option to archive IMAP mails. The major ones are local drive, external drive, and Cloud services like Google Drive, PCloud, OneDrive or Dropbox.

The right method for IMAP archiving matters the most

Once you have worked out the above mentioned requirements, you need to think about the method. With native or manual methods, you will always face problems with large data volumes and with different elements like Unicode content, metadata, etc. Also, you will need to remember when to backup and if you forget the task will be delayed. Sometimes it can be delayed for too long and in the meantime data loss can occur. Multiple copies of backups and storing them to different sites is a hard job with manual methods.

The right way

This is why there are dedicated third party tools. Major organisations, entrepreneurs, and more people than ever are now using these tools because they have increased productivity, made such tasks simple, and have evolved to become easier to use.

Mail backup X is the simplest usable third party tool which can backup as well as archive IMAP on Mac as well as Windows devices. It is the most advanced which provides options to users to choose backup type, backup timing, frequency, storage amongst other things. It is the solution everyone needs to save time, to streamline the backup and archiving process, and to make the results highly accurate.

The best IMAP archive tool

It is widely accepted that this software application is by far the best for end users because of the algorithms used, interface with lag free function, wizard based process, and choice of Team or Personal edition. The versatility of this tool is simply astounding. It can be used for IMAP services as well as other major services like Thunderbird, Outlook, Postbox, Apple mail, Windows mails, etc. This tool can also export or import your mails to different formats which makes it very easy to change your mail client if you want to.

Try it now.