Mail Backup X is a comprehensive tool for anyone needing to archive and back up emails, and yes, that includes backing up Outlook 2016 Mac too. Developed by InventPure, the software takes a well-rounded approach to ensure your email data stays secure. It supports a wide range of email clients, covering everything from Mac Mail and Thunderbird to Gmail and IMAP servers, and notably, Outlook 2016 for Mac.
What does this mean for you? Well, this tool offers the kind of flexibility needed in today’s diverse tech environment. It allows you to maintain the integrity of your email data across different platforms.
The takeaway here is that with Mail Backup X, you’re getting unmatched security for your valuable information, that too in a user-friendly manner, without the hassle of dealing with multiple backup systems or complicated advanced systems geared towards IT users only.
Mail Backup X works for different users with its personal and team license options. The licensing choicesprovide solutions suitable for individuals and groups of all sizes. Besides, there’sa free trial version for 15 days that takes all the risk out of the equation. This means you can get hands-on, try out all its features, and really get a feel for how it fits into your workflow, all without spending anything upfront.
Exporting Outlook 2016 Mailboxes – Should you adopt this method?
Forbacking up Outlook 2016 on Mac, a lot ofusers might go straight for the app’s built-in export feature. You usually pick what mailbox items you want to export, decide on a format (which is either OLM or other simple basic formats), and then save that file somewhere specific.
Butthis method is more about moving emails from one place to another, not really about creating a full-on backup of Outlook 2016 Mac. It’s not as responsive or functional as you might need for continuous email management and recovery.
The Downside of Generic Backup Applications
There are a ton of basic backup applications for Outlook 2016 Macout there that seem perfect for email archiving at first glance. But the thing with those generic tools is… well, they often have some drawbacks.
You might run into compatibility problems, find that they don’t have the exact backup options you need, or even discover there are security risks involved. It’s not that they’re terrible, but if you want a truly reliable and practical solution for long-term email storage, they might not be the best way to go.
Mail Backup X: Optimized for Best Results
Compare all of that to something like Mail Backup X, which is a much better solution for backing up Outlook 2016 on a Mac.The developers at InventPure really focused on making this reliable, easy to figure out, and packed with the features most people would actually need. The application just takes a lot of the hassle and uncertainty out of the backup process.
With this tool, you also get some proper extra features you don’t always find in other tools. For example, you can set up scheduled backups, so it all happens automatically, or create multiple backup sets if you need different copies for different purposes. It even has ways to compress the files to save space without losing any of your data.
To begin backing up your Outlook 2016 emails using Mail Backup X, start by installing the software on your Mac. The setup involves the following steps:
- To get started, head over to the ‘Downloads’ page on the Mail Backup X website. Make sure you grab the Mac version of the software – there’s also a Windows version too. Once you’ve downloaded it, open the setup file and let it walk you through the installation process. It should be pretty straightforward, and then you’ll be all set to start backing up your Outlook 2016 data.
- Setting Up Your Environment
When you first open it up, you’ll see the terms and conditions – the usual stuff. Click on “Agree” to continue. Then, you can either put in a license key if you’ve already bought the software or start a free trial. The trial gives you all the features, like setting up five backup profiles, and it lasts for 15 days.
Even after the trial ends, you can still view, search, and even print or export your old emails as PDFs, so you won’t lose access to your data.
- Creating a New Backup Profile
From the dashboard, select ‘Setup a New Backup Profile’ located within the “Tasks” panel.
In the list of available email clients within the software, choose ‘Microsoft Outlook’, to tailor the backup process specifically for Outlook (doesn’t matter if it is 2016 or any other version), adjusting the subsequent steps and options to align with Outlook’s structure and requirements.
Note, if there are existing Outlook 2016 profiles, you will have to select the profile you wish to back up. Note that for Outlook 2011 users, this was referred to as “Identity” rather than “Profile”.
- Customizing Your Backup Content
After clicking the desired Outlook Profile, Mail Backup X will scan and display your mailbox folders in a hierarchical structure identical to that in Outlook.
Now, if you want, you are free to exclude non-essential folders to manage backup size and complexity. However, default settings recommend backing up all Outlook 2016 folders to have complete data protection. You also have the option to enable automatic backups for newly created sub-folders, maintaining the integrity and completeness of your email archive.
- Fine-Tuning Backup Settings
This is where you set up your backup profile and customize various aspects of it.
You can give it a name and choose where you want to save your backups. You can keep them on your computer or use a cloud service if you prefer. If you pick a cloud service, you’ll just need to sign in to link your account. For advanced protection, you can click on ‘Add Mirror’ option, and create extra copies of your Outlook 2016 Mac backup in different place.
For the more advanced users, you can also set up something called distributed backups. That’s where your backup is split across multiple locations. Click the gear icon/settings button for your storage. Inside the new editing screen, you can click on “Add Location” to integrate multiple destinations. The tool will use the higher-priority locations first, switching to lower-priority options if space is limited or a location becomes inaccessible.
Setup encryption, frequency, and USB-snapshot as well.
After configuring all settings, save your backup profile. You can see under “Activities” that the backup has already begun immediately (unless you chose the manual option).
Exploring the Trial Version
Email etiquette and communication can take up a surprising amount of time and effort. And to add another task (Outlook 2016 Mac backup) on top of all that can be off-putting. That’s understandable. But there are two things to consider:
- It’s really necessary. Thinking of backup as optional it’s really risky.
- Mail Backup X takes a lot of hard work away from you.
Get a trial version and have some profiles set up. See how it works. It’s good to evaluate all of its features, interface, and everything else before committing. With flexibility of storage and automation like features, you can create a system for Outlook 2016 Mac backup that will pay off many times the effort it requires initially.
