Backing up your Mac Outlook data is a straightforward process with Mail Backup X. Here’s a step-by-step guide to help you through it:

Although it should go without saying, you need to install the tool before you can use it for Outlook Mac backup. Visit the official Mail Backup X page to start protecting your data.

The link to download the newest version of the software is on the “download” page. Start the download by clicking on it. Simply open the launcher/installer file after the download is done. You will be greeted with a set of instructions; follow them carefully to ensure a smooth installation. They will walk you through each step of the process to successfully install Mail Backup X on your Mac and to start backing up Outlook Mac data.

How to Start Mail Backup X:

Once it’s been installed, find the Mail Backup X icon on your Mac and click on it. If you have never used Mail Backup X before for Outlook Mac backup purpose, you can start with a free trial that lasts for 15 days.

During the trial time, you can try out all of the benefits without making any commitments. All you have to do is enter your email address and click “Activate Free Trial.” This choice is great for people who want to try out the program to backup Outlook Mac emails before buying a license.

The Dashboard:

If you haven’t already set up any backup profiles, you may notice that it is pretty basic when you first open it. This layout is clean and simple on purpose to make it easy to use for managing Outlook Mac backup profiles and for any other that you might add later.

When you start creating profiles, it will act as your full command center. It will show you a messages pane with real-time updates, a tasks pane with quick access to and management of current tasks, and an activities area with a full record of all the current action going on.

What you see on the dashboard changes based on how you use it. As you add more backup profiles, it gets more detailed and useful, giving you backup experience that is perfect for your needs.

Create Storage “Spaces” Before Profile: Before creating a backup profile, consider setting up a storage location. This step is particularly useful for online storage locations. It’s less critical for physical drives on your system. Pre-setting a storage location simplifies the process during profile creation.

Understanding Backup Profiles: Profiles allow you to have unique preferences for each backup setup. An active profile backs up data from an email client on your system or server. A passive profile, on the other hand, is for importing data from a database or file, which doesn’t involve backup schedules but allows data viewing within the app’s native email-viewer.

Initiate Backup: To start backing up Outlook for Mac, click on “Backup Profiles” on the left or “Setup a new backup now” under ‘Tasks’ in the dashboard.
Select “Setup a New Backup Profile” to proceed.

Allow Access on Mac: If you encounter a disk error, go to your Mac’s security preferences to allow access to data. This step is particularly important for newer Mac operating systems.
Choose Outlook Mac as Your Email Client: While Mail Backup X supports various clients and servers, for this purpose, select Outlook Mac.

Step by step guide to Outlook Mac backup

Select Outlook Profile to Backup: The tool will display different profiles present on your system, such as Outlook Mac 2011 identity or 2016 identity. Choose the one you wish to back up.

Step by step guide to backup Outlook Mac

Select Folders to Backup: You can view and select folders in their original hierarchy. It’s generally recommended to select all folders unless you are certain that some are unnecessary.

Configure the Backup Profile:

Backup Profile Name: Assign a name to your Outlook Mac backup profile.
Choose Storage Location: You have the option to store your backups in a variety of locations. This includes several mirror locations to protect your data and provide redundancy. This is the step where you can add a storage place if you haven’t already. Local storage options include the hard drive on your computer and external hard drives. Furthermore, remote or online storage alternatives are accessible through the integration of your individual cloud storage accounts. If you want to make sure your Outlook mac backup is kept off-site for added protection and accessibility, this option is really helpful.
Select Encryption: You can choose to encrypt your backup files for increased security of your Outlook mac backup. This means that your data will be encrypted and transformed into a secure code that can only be accessed or decoded by someone who has the password or the encryption key. If you’re working with sensitive data or want to be sure that your information is kept private and shielded from unwanted access, this step is essential.
Set Backup Frequency: You can choose to have an automated backup that starts as soon as Outlook for Mac detects new data. As an alternative, you can set the option for regular backups to occur on a daily, weekly, or monthly basis, based on your requirements and preferences. There is also a manual backup option that gives you more flexibility and lets you start the backup process whenever it’s convenient for you.
Turn on USB Backup: If you want more tangible copies of your Outlook Mac backups, this the way to go, second only to actual printed copies on paper. Mail Backup X will start backing up emails to a USB device when placed into your Mac.

One final step – Simply click “save” to activate your backup profile. The tool will start the process of backup immediately if you set the schedule to automatic.

Once a profile is created, you can click on “My Backup Profiles” and then open the profile you want to access, to view details and perform various operations like viewing logs, modifying settings, deleting the profile, copying to USB, viewing data, and exporting data in various formats.

You can try all these features with the free trial version of Mail Backup X, making it easy to evaluate its effectiveness for your needs.

Your complete Mail Backup X for Outlook Mac backup guide ends here. You now know how to protect your email data by following these precise instructions. Mail Backup X is a powerful and easy-to-use solution for beginners and professionals as well.